March 2, 2009





Mayor Steve Fennewald called the meeting to order at 7:00p.m.  Present were Mayor Steve Fennewald, Council Members Terry Johnson, Dana Larsen, Jarvis Sasse, and Laura Volk.  Also present were Alan Estvold of Ackerman-Estvold (when noted), Chief of Police Brad Seideman, Police Officer Al Schlag, PWS Greg Lemer and Auditor Elaine Christianson.  Council Members Blaine Klein and Kevin Nelsen were absent.


The Agenda was reviewed.  No additions were made.


Mayor Fennewald read the consent agenda: Review and approve the 02/02/09 regular meeting minutes; Approve financial reports and payments of payroll in the amount of $21,818.96 and bills to be paid in the amount of $22,749.90; Approve the Mayor’s Employee Hours, Municipal Court, Police, Public Works, and Auditor reports.  Motion to approve the consent agenda – Larsen/Volk.  Roll call vote:  Larsen-aye; Volk-aye; Johnson-aye; Sasse-aye; motion carried 4-0.


Under Unfinished Business, the second reading of Ordinance 15.0138 that the official Master Plan of the City of Surrey be amended as follows:  Change zoning of Outlot 16 of Section 24, Township 155 North, Range 82 West of the 5th P.M., from agricultural to rural residential was introduced – Volk/Johnson.  Roll call vote:  Volk-aye; Johnson-aye; Larsen-aye; Sasse-aye; motion carried 4-0.


Under Monthly Business, Christianson presented a request from the Surrey Mustang Boosters for a raffle/bingo permit for Surrey Fun Night.  All paperwork was in order.  Motion made to approve local gaming permit 2009-02 for a raffle and bingo for the Surrey Mustang Boosters –Johnson/Larsen.  Roll call vote:  Johnson-aye; Volk-aye; Larsen-aye; Sasse-aye; motion carried 4-0.


City Engineer Alan Estvold entered the meeting.


Christianson presented to Council a grant opportunity that had come from ND Department of Emergency Services since the last Council meeting.  Two grants had been applied for – a fence for around the cistern area ($9,500) and a Mobile Data Terminal (MDT) and In-car Video System for the police car ($13,157).  Much discussion held regarding the requirements of the grants including that all funds must be expended by May 29, 2009.  Motion to authorize the purchase and installation of the fence around the cistern if fully funded by the grant – Larsen/Johnson.  Roll call vote:  Larsen-aye; Johnson-aye; Sasse-aye; Volk-aye; motion carried 4-0.  Motion to authorize the purchase and installation of the MDT and In-car Video System if fully funded by the grant – Volk/Johnson.  Roll call vote:  Volk-aye; Johnson-aye; Sasse-aye; Larsen-aye; motion carried 4-0.  If the grant requests are only partially funded, a special council meeting will be required for further action.  If the grant requests are not funded, the fence and equipment will not be purchased.


Seideman addressed Council about purchasing a new police car.  Previously, Council said a new police car would be addressed this year at budget time.  However, if awarded a grant for the new equipment, Seideman would like to have the new equipment mounted in a new police car.  The current police car has 106,000 miles on it plus idling hours.  Motion to approve the purchase of a new car, cage, and slick top equipment totaling $26,779 contingent upon the City being awarded the ND Department of Emergency Services grant in the amount of $13,157 for a MDT and In-car Video System – Sasse/Larsen.  Much discussion held regarding funding of a new police car.  Christianson presented a financial plan for the purchase of a new police car.  Further discussion held regarding if no grant, then no car until budget time.  Discussion also held on maintenance costs on current car.  Roll call vote:  Sasse-aye; Larsen-aye; Johnson-aye; Volk-aye; motion carried 4-0.


Christianson updated Council on the insurance claim on the north building.  Much discussion held regarding what the Council’s thoughts were on moving the Auditor’s office to the north building due to the fumes that enter the current office from the shop area.  Further discussion held on bids received to fix the front of the building.  Motion to have the front of the building fixed and accept the following bids:  R & K Contractor’s bid to reduce the garage door opening to 16’x10’, install a window and walk-through door, and reface with new sheeting for $6,300 and Magic City Garage Door’s bid for installation of a 16’x10’ insulated double-paneled garage door with operator for $3,005 – Sasse/Johnson.  Roll call vote:  Sasse-aye; Johnson-aye; Volk-aye; Larsen-aye; motion carried 4-0.  Council requested Christianson get bids for finishing the inside area for an office to present at the next Council meeting.


Mayor Fennewald discussed a new policy that he has asked the employees to implement regarding trips outside our area with city vehicles.  All employees that leave Surrey using a city vehicle shall report to the Auditor.  The Auditor will have the log at her desk for review.


Under the City Auditor Report, a ND Department of Health Lab Services Contract was presented to Council for approval.  Motion to approve the contract – Larsen/Johnson.  Roll call vote:  Larsen-aye; Sasse-aye; Johnson-aye; Volk-aye; motion carried 4-0.  Christianson requested permission to attend training in Bismarck March 24th – 26th.  Motion to approve request for training – Volk/Johnson.  Roll call vote:  Volk-aye; Johnson-aye; Sasse-aye; Larsen-aye; motion carried 4-0.


Under the Engineer’s Report, Estvold discussed the information he received from the ND Health Department on the stimulus money.  Projects will be ranked based on infrastructure repair needs.  Estvold submitted the Northwest lift station project.  As this is more of a development project then a repair project, Estvold believes it won’t be ranked very high.  Discussion was held regarding the status of the Safe Routes to Schools funding.  Estvold questioned Council about a potential mobile home park for Surrey.  Council was not interested at this time.


Under the Public Works Report, Lemer reported the training in Rugby that was approved in February was cancelled and rescheduled for March 5th.


Under the Police Report, discussion was held regarding the use of the police car, the current police schedule and a driving under suspension citation that is being transferred to District Court.


No other business, motion to adjourn–Larsen/Sasse.  Meeting adjourned at 8:40p.m.