June 2, 2008



MONDAY, JUNE 2, 2008


Council President Dana Larsen called the meeting to order at 7:00p.m. Present were Mayor Steve Fennewald (when noted), Council Members Terry Johnson (when noted), Blaine Klein, Dana Larsen, Kevin Nelsen, Jarvis Sasse, and Laura Volk.  Also present were Jason Strand of Ackerman-Estvold, PWS Frank Wollschlager, Police Chief Brad Seideman, and Auditor Elaine Christianson. 


The agenda was reviewed.  Sasse requested to add a review of the current manufactured home requirements.  Volk made a motion to approve the agenda.  Klein seconded.  Roll call vote: Volk-aye, Klein-aye, Sasse-aye, Nelsen-aye; motion carried.


Council President Dana Larsen read the consent agenda: Review and approve the 05/05/08 regular meeting minutes and the 05/07/08 special meeting minutes; Approve financial reports and payments of payroll in the amount of $4,166.74 and bills to be paid in the amount of $18,284.47; Approve the Municipal Court, Police and Public Works Reports.  Klein made a motion to approve the consent agenda items.  Sasse seconded. Roll call vote: Klein-aye, Sasse-aye, Nelsen-aye, Volk-aye; motion carried.


Mayor Steve Fennewald and Council Member Terry Johnson entered the meeting.  Mayor Steve Fennewald obtained the gavel.


Christianson reported that all paperwork was in order for the liquor license renewals.  Motion made by Klein, seconded by Nelsen, to approve the liquor license renewals for the Steer Head Saloon and the Full Moon Lounge from July 1, 2008 through December 31, 2008.  Roll call vote:  Volk-aye, Klein-aye, Sasse-aye, Larsen-aye, Nelsen-aye, Johnson-aye; motion carried.


Steer Head Saloon owner Donna Beeter requested permission to have the liquor license transferred to City Hall July 18, 2008 for a private wedding dance.  Motion made by Volk, seconded by Nelsen, to allow the liquor license transfer as requested.  Roll call vote:  Volk-aye, Klein-aye, Sasse-aye, Larsen-aye, Nelsen-aye, Johnson-aye; motion carried.


A building permit application request from Chris and Chelsey McLain was presented.  McLains would like to purchase a 1995 double wide manufactured home and place it on Lot 18, Mahoney’s 4th Addition in Surrey.  The Planning and Zoning Commission recommends Council allow the home to be moved in as long as the home meets current standards and with the condition that the home is resided within 60 days of being set.  Much discussion held regarding the age of the home, current requirements and other homes in the area.  Sasse made a motion to allow the home, no second, motion failed. 


Discussion was held on current manufactured home requirements.  Sasse made a motion to add a 60-day waiting period to allow notification of neighbors within 150’ of the proposed manufactured home, that the home must fit into the area, and that the manufactured home must be set on a full concrete footing or a full concrete basement.  Klein seconded.  Roll call vote:  Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye; all aye, motion carried.  This is a first reading to an ordinance change to 7.0301 Manufactured Homes.  Council advised Christianson to contact other cities regarding their requirements for manufactured homes.


A request from Nathan Jung for a hookup fee for the two lots being added to the North end of 5th Avenue by Darcy Myer was discussed.  Larsen made a motion to table the item until the July meeting and to authorize Christianson to contact City Attorney Deb Hoffarth regarding a recommendation.  Seconded by Sasse.  Roll call vote:  Larsen-aye; Nelsen-aye; Johnson-aye; Volk-aye; Klein-aye; Sasse-aye; motion carried.


Christianson informed Council regarding a special meeting scheduled for Monday, June 9th, 2008 at 7:00pm for Special Assessment District 22, 23 and 24.  Only those property owners filing a written protest will be able to address the Council at that meeting.


Christianson notified Council of the Verendrye Electric 2008 Annual Meeting.  Any Council Member wishing to attend can contact Christianson.


Council discussed Wollschlager’s resignation letter.  Motion made by Larsen, seconded by Sasse to accept the resignation.  Roll call vote:  Larsen-aye; Nelsen-aye; Johnson-aye; Volk-aye; Klein-aye; Sasse-aye; motion carried.  A Special Meeting was set for June 24, 2008 with the Reorganization Meeting at 7:00 to have interviews.  Discussion was held regarding placing an ad in the Minot Daily News and on the ND Job Service website.


Council Member Terry Johnson exited the meeting.


Discussion was held regarding the proposed 2nd reading of the Cabaret License.  Christianson suggested that Council allow the 2nd reading to die and allow her to research the City of Minot’s proposal for the Council’s Special Meeting June 9th agenda.


Christianson reported the Mayor’s payroll report would not be available this month because of the timing of month end payroll.


Christianson requested permission to set up a savings account for the City of Surrey to get a better interest rate then the City’s checking account.  Larsen made a motion to set up a savings and transfer $100,000 to it, seconded by Nelsen.  Roll call vote:  Larsen-aye; Nelsen-aye; Volk-aye; Klein-aye; Sasse-aye; motion carried.  


Christianson reported Deputy Auditor Rosemary McNamara’s printer was quickly failing.  This printer handles all the water bill printing.  Volk made a motion to purchase a new printer as presented by Christianson paying for it with ½ from the Water Fund and ½ from the Sewer Fund.  Klein seconded.  Roll call vote:  Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; motion carried.


Christianson presented her findings regarding Council’s request about information on the number of liquor licenses a city is allowed to have.  Each city sets the number of licenses in their ordinances.  Some cities restrict liquor licenses by population. 


Under the Engineer’s Report, Council was updated that the curb and gutter has been poured on 5th Avenue Northwest and paving will quickly follow.


Wollschlager discussed some final projects he would like wrapped up prior to his leaving – annual maintenance on the water tower, maintenance on a relief valve on a sewer line to the lagoon during the annual sewer inspection, sewer jetting, and checking curbstops.


Seideman will be on vacation in June.  Seideman requested raises for Luis Coca and Al Schlag.  Council tabled the request until the July meeting to allow Seideman time to research other City’s part-time police officer wages.


Under other business, Larsen reported paving of Ward County 12 would begin June 9, 2008.


No further business to discuss, Mayor Fennewald adjourned the meeting at 9:41pm.