October 6, 2008

SURREY CITY COUNCIL

REGULAR MEETING

MONDAY, OCTOBER 6, 2008

 

Mayor Steve Fennewald called the meeting to order at 7:00p.m.  Present were Mayor Steve Fennewald, Council Members Terry Johnson, Blaine Klein, Dana Larsen, and Jarvis Sasse.  Also present were Alan Estvold and Jason Strand of Ackerman-Estvold, PWS Greg Lemer and Auditor Elaine Christianson.  Absent were Council Members Kevin Nelsen, Laura Volk, and Chief of Police Brad Seideman. 

 

A Public Hearing for a zone change request on Lot 1, Myers 3rd Addition from agricultural/open to commercial for Darcy and Kari Myers was opened for comment.  No public comment received, the public hearing was closed.

 

Mayor Fennewald read the consent agenda: Review and approve the 09/08/08 regular meeting minutes; Approve financial reports and payments of payroll in the amount of $14,345.33 and bills to be paid in the amount of $21,474.66; Approve the Mayor’s Employee Hours, Municipal Court, Police, Public Works, and Auditor Reports.  Motion to approve the consent agenda – Larsen/Klein.  Roll call vote:  Larsen-aye; Sasse-aye; Klein-aye; Johnson-aye; motion carried 4-0.

 

There was no unfinished business to discuss.

 

Motion to approve the plat plan and first reading of a zone change from agricultural/open to commercial on Lot 1, Myers Third Addition – Larsen/Johnson.  Roll call vote:  Larsen-aye; Johnson-aye; Klein-aye; Sasse-aye; motion carried 4-0.

 

Motion to approve the second reading of Ordinance 9.0101 Rates & Charges to change the garbage rate from $12.00 to $13.00 beginning with the January billing – Klein/Johnson.  Roll call vote:  Klein-aye; Johnson-aye; Larsen-aye; Sasse-aye; motion carried 4-0.

 

The City/Park Agreement for 2009 was discussed.  Lemer asked that spraying along the fence line be clarified whether it would be two times per year or as needed.  Christianson will follow up with the park board.  This item will be tabled until next month.

 

Circle Sanitation’s information regarding a second tote will not be available until next month and will be tabled until then.

 

The Mayor’s Report was reviewed.  Larsen inquired about one hour training for the part-time police officers.  This was time spent at the range.

 

The final 2009 budget report was reviewed.  Motion to approve as presented – Larsen/Johnson.  Roll call vote:  Larsen-aye; Johnson-aye; Klein-aye; Sasse-aye; motion carried 4-0.

 

Christianson reported that the Safe Routes to Schools deadline is November 20, 2008.  Motion to approve Christianson and Estvold to work with Surrey School Superintendent Kevin Klassen on the Safe Routes to Schools grant – Larsen/Klein.  Roll call vote:  Larsen-aye; Johnson-aye; Klein-aye; Sasse-aye; motion carried 4-0.

 

Christianson requested permission to pay the District 21 payment as the payment is due November 1, 2008 and no bill has been received yet.  Motion to approve request – Larsen/Klein.  Roll call vote:  Larsen-aye; Klein-aye; Sasse-aye; Johnson-aye; motion carried 4-0.

 

Christianson inquired into Lemer and herself to join the Surrey Fire Protection District and attend daytime fire calls.  The consensus of the Council is yes.

 

Strand reported that the water and sewer improvements have been completed in Myers new addition.  The street was bid.  The grading and graveling should be completed by November 15, 2008.  The paving will be re-bid in the spring of 2009.  Discussion was also held regarding fire hydrant specs and the need for two hydrants to be updated.

 

Lemer requested permission to repair the southwest corner of the south city building.  Ten sheets to replace the damaged sheets cost $600.00.  To splice in a repair is $200.00.  Motion to approve the purchase of ten sheets – Klein/Johnson.  Roll call vote:  Klein-aye; Johnson-aye; Larsen-aye; Sasse-aye; motion carried 4-0.  Lemer reported that during the yearly maintenance for the lift stations, two floats were replaced in the southeast lift station.  Lemer is still working on getting a second electrical bid and reported that only five water meters are left to replace.  Discussion held on curb stop issues.  This item will be tabled until the next meeting.

 

Mayor Fennewald discussed Seideman’s request to work for the City of Rugby on his weekend off from the City of Surrey to help them out during their shortage.  Consensus of the Council is it is ok as long as it does not interfere with his job in Surrey.

 

Discussion held regarding inquiries for the open Planning and Zoning Commission position.  Only one person has submitted a resume at this time.  Motion to appoint Derek Undhjem to the position – Sasse/Johnson.  Roll call vote:  Sasse-aye; Johnson-aye; Klein-aye; Larsen-aye; motion carried 4-0.

 

No other business to discuss, motion to adjourn – Larsen/Johnson.  Meeting adjourned at 8:12p.m.