May 5, 2008



MONDAY, MAY 5, 2008


Mayor Steve Fennewald called the meeting to order at 7:00p.m. Present were Council Members Terry Johnson, Blaine Klein, Dana Larsen, Kevin Nelsen, Jarvis Sasse (when noted), and Laura Volk.  Also present were Jason Strand of Ackerman-Estvold, City Engineer Alan Estvold, PWS Frank Wollschlager, and Auditor Elaine Christianson. 


The agenda was reviewed.  Earth Recycling was added under the City Auditor Report.


Mayor Fennewald read the consent agenda: Review and approve the 04/07/08 public hearing minutes, the 04/07/08 regular meeting minutes, the 04/08/08 tax equalization meeting minutes and the 04/16/08 special meeting minutes; Approve financial reports and payments of payroll in the amount of $12,535.74 and bills to be paid in the amount of $72,437.02; Approve the Mayor’s Employee Hours, Municipal Court, Police and Public Works Reports.  Larsen made a motion to approve the consent agenda items.  Johnson seconded. Roll call vote: Larsen-aye, Nelsen-aye, Johnson-aye, Volk-aye, Klein-aye; motion carried.


Christianson reported all paperwork was in order from the Minot Hockey Boosters for the renewal of gaming license for Steer Head Saloon.  Motion made by Volk, seconded by Klein, to approve renewal.  Roll call vote:  Volk-aye; Klein-aye; Larsen-aye; Nelsen-aye; Johnson-aye; motion carried.


Council Member Sasse entered the meeting.


Discussion was held regarding the Circle Sanitation garbage contract language that payments to Circle are based on occupied residences or kitchen units and all residences must pay for garbage collection.  Motion made by Larsen, seconded by Sasse, all occupied residences must pay for garbage collection unless they contract for a commercial dumpster through a commercial garbage collection provider.  Roll call vote:  Larsen-aye; Sasse-aye; Klein-aye; Volk-aye; Johnson-aye; Nelsen-aye; motion carried.


According to North Dakota Century Code 40-01-09, the official newspaper must be designated at the first meeting in May.  Sasse made a motion, seconded by Volk, to designate the Minot Daily News as the City’s official newspaper.  Roll call vote:  Sasse-aye; Klein-aye; Volk-aye; Johnson-aye; Larsen-aye; Nelsen-aye; motion carried.


Discussion held regarding current building permit application and rates per square foot.  Christianson inquired about the rates per square foot with Assessor Don Siebert and all were in line except the Main Floor rate.  Raising the Main Floor square foot rate from $42 to $60 (sixty dollars) would create a more accurate valuation on the building permit application.  Much discussion held.  Larsen made a motion, seconded by Johnson, to raise the Main Floor rate from $42 to $50 (fifty dollars).  Roll call vote:  Larsen-aye; Nelsen-nay; Johnson-aye; Volk-nay; Klein-nay; Sasse-nay; motion failed.


Under Unfinished Business, Christianson updated Council about information she found regarding Adult Entertainment Centers while researching the proposed Cabaret License.  The second reading will be tabled until the next regular council meeting.


Also under Unfinished Business, the ongoing curb stop issue was discussed.  Council advised Wollschlager to identify the working and non-working curb stops as a priority public works project as no decisions can be made until this project is completed.


Mayor Fennewald announced the Mayor for a Day Contest winners.  First place winner is April Mogard, second place winner is Dakota Davis and third place winner is Shelby Lipp.  Congratulations! 


Christianson requested permission to attend the North Dakota Municipal Finance Officers training June 18, 19, and 20 in Minot.  Volk made a motion, seconded by Johnson to allow Christianson to attend the training.  Roll call vote:  Volk-aye; Johnson-aye; Nelsen-aye; Larsen-aye; Sasse-aye; Klein-aye; motion carried.


Discussion was held regarding a Municipal Clerk of Court Conference in Fargo.  Christianson requested permission to allow Deputy Auditor Rosemary McNamara to attend the training to learn the exact role of a Municipal Clerk of Court as a new Municipal Judge will be elected this year since Municipal Judge Galen Kauffman will not be seeking re-election and has submitted his resignation.  Larsen made a motion, seconded by Klein, to approve the training for McNamara.  Roll call vote:  Larsen-aye; Nelsen-aye; Johnson-aye; Volk-aye; Klein-aye; Sasse-aye; motion carried.


Christianson updated Council on the Special Assessment Commission Meetings scheduled.  Street Improvement District 22 meeting will be held May 12, 2008 at 7:00pm in City Hall.  Sewer Improvement District 23 and 24 meetings will be held May 13, 2008 at 7:00pm in City Hall.


A resident had inquired in the City office about the City having an Earth Recycling dumpster for paper and magazine recycling.  Council advised Christianson to contact Earth Recycling to find out the details of the program.


Discussion held regarding the second reading for a zone change and the plat plans on 13 lots for Darcy and Kari Myers.  Sasse made a motion to approve the zone changes and Myers 1st Addition and Myers 2nd Addition plat plans as presented with the condition that pavement be laid to the end of property lines in Myers 1st Addition.  Klein seconded.  Roll call vote:  Sasse-aye; Klein-aye; Volk-aye; Larsen-aye; Nelsen-aye; Johnson-aye; motion carried.


Wollschlager reported that part-time public works employee Gene Bailey has almost completed painting the community room, only twelve water meters are left to change out, the street sweeping plan, and the plan for the removal of the corrigenda bushes on 3rd Avenue Northeast.


Police Chief Brad Seideman was absent from the meeting.  Discussion was held regarding one application received for the part-time police officer position.  Larsen made a motion, Johnson seconded, that an interview be setup with the applicant.  Roll call vote:  Larsen-aye; Nelsen-aye; Johnson-aye; Volk-aye; Klein-aye; Sasse-aye; motion carried.  Seideman’s request on the Fraternal Order of Police Membership will be tabled until the next meeting.


Mayor Fennewald discussed the new Employee Hours Report and asked for input.  Council would like to see police tickets issued and a bond/statutory fee versus actual income section in the report.


Under other business, Sasse discussed the police department’s schedule on weekends.  Consensus of the Council is that weekend shifts should run from 6:00pm through 2:00am.  Council advised Christianson to research North Dakota Century Code regarding the City’s rights for setting the number of liquor licenses.  Klein inquired into the condition of the southwest corner of the City shop.  Council advised Wollschlager to get some bids to repair the rust damage.  Larsen reported County Road 12 would begin being overlaid June 9, 2008.  Mayor Fennewald discussed he will be absent for the June 2, 2008 Council meeting.


No other business to discuss, Mayor Fennewald adjourned the meeting at 8:50pm.