January 8, 2007

SURREY CITY COUNCIL

REGULAR MEETING

MONDAY, JANUARY 8, 2007

Mayor Steve Fennewald called the meeting to order at 7:00p.m. Present were Council Members Terry Johnson, Blaine Klein, Dana Larsen, Kevin Nelsen, Jarvis Sasse, and Laura Volk.  Also present were Chief of Police Brad Seideman, Public Works Supervisor Frank Wollschlager, and City Auditor Elaine Christianson. 

The agenda was reviewed.  Larry Sundbakken from Signal Realty was added to the agenda.

Mayor Fennewald read the consent agenda: Review and approve the 12/04/06 regular meeting minutes; Approve financial reports and payments of payroll in the amount of $13,553.44 and bills to be paid in the amount of $22,252.95; Approve the Municipal Court, Police and Public Works Reports.  Klein moved to approve the consent agenda items.  Nelsen seconded.  Roll call vote:  Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye.  All aye, motion carried.

Larry Sundbakken from Signal Realty addressed the council regarding a corporation interested in purchasing some land in our extraterritorial zone.  The corporation wants to make sure the City of Surrey would have no objection to the business or a zone change from agricultural to industrial on the property.  Discussion was held regarding if any hazards from this business would exist such as noise, fire, or material hazards.  Additional discussion was held on potential jobs and annexation.  Consensus of Council was the City of Surrey would welcome the corporation.

Council member Blaine Klein exited the meeting.

Seideman presented his police office proposal.  Christianson explained the financial plan for the police office.  Discussion held.  Sasse made a motion to approve the police office proposal as presented.  Johnson seconded.  More discussion held.  Roll call vote:  Volk-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye.  All aye, motion carried.

Seideman requested approval to attend the following trainings: February 12-13 in West Fargo with Police Officer Al Schlag; March 26-30 in Minot; May 7-9 in Bismarck with Police Officer Luis Coca; and September 17-21 in Bismarck.  Discussion held about Part-time Police Officer Coca not attending training at this time due to his short time on staff.  Seideman also requested approval to purchase a car wash pass for $180.00 that would be good for one year.  Sasse made a motion to allow Seideman to purchase car wash pass and to allow Seideman (and Schlag) to attend trainings as presented.  Second made by Larsen.  Roll call vote:  Volk-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye.  All aye, motion carried.

Fennewald and Christianson explained the letter from Souris Basin Planning Council requesting a representative attend their meeting January 17 at 10:00a.m.  Sasse volunteered to attend the meeting.

Wollschlager discussed moving a hydrant.  The hydrant currently causes water problems in a resident’s yard and would be more accessible to the fire department if moved.  Council advised Wollschlager to get quotes this spring before proceeding.    Wollschlager requested approval to attend training in Bismarck April 2-4.  Reimbursement is offered through the North Dakota Health Department.  Council approved training.

Christianson requested approval to purchase an all-in-one scanner/fax/copier/printer.  She presented the differences between two all-in-ones that she had researched.  Discussion held.  The price difference over two years of use would be approximately $1200.  Sasse made a motion for Christianson to purchase a HP LaserJet 3390 as presented.  Larsen seconded.  Roll call vote:  Volk-aye; Sasse-aye; Larsen-aye; Nelsen-nay; Johnson-nay.  Three ayes, two nays, motion carried. 

Under miscellaneous business, Christianson presented a certificate of deposits maturity schedule proposal.  Discussion held.  The consensus of Council is to follow the proposal as presented.

Christianson also discussed Circle Sanitation’s January billing, a $10 donation received from Dale and Debbie Vetter for use of tables and chairs, a $25 donation from Hope Lutheran Women for use of the city hall, a Christmas letter received from former Mayor Robert Haensel, and a letter from Midcontinent Communications regarding a change in the cable channel lineup. 

Discussion was held regarding a rate increase letter issued by North Prairie Rural Water (NPRW) to its customers that the City of Surrey did not receive.  Since the City of Surrey has a contract with NPRW, the billing from NPRW should not increase at this time. 

A request from the Surrey Senior Citizen’s to have a stop sign installed was discussed.  Larsen indicated Ward County could install a stop sign at the private access for a fee as normally cities and counties do not install signs at points of private access. 

Christianson updated Council that she had been in contact with Fargo regarding their Quiet Zone.  Fargo’s Quiet Zone has been approved and is in the construction phase.  Originally construction was to be completed by June 2007 but is more likely to be finished in September or October of 2007.

A Feasibility Study on Surrey’s sanitary sewer system was handed out to all council members.  Christianson requested all council members review this study prior to next month’s meeting and contact her with any questions they may have.

No other business to discuss, motion to adjourn by Nelsen.  Larsen seconded.  All aye, meeting adjourned at 8:31 p.m.

THESE MINUTES HAVE NOT YET BEEN APPROVED BY THE CITY COUNCIL.