December 3, 2007
SURREY CITY COUNCIL
REGULAR MEETING
MONDAY, DECEMBER 3, 2007
Mayor Steve Fennewald called the meeting to order at 7:00p.m. Present were Council Members Terry Johnson, Blaine Klein, Dana Larsen, Kevin Nelsen, Jarvis Sasse, and Laura Volk. Also present were Jason Strand of Ackerman-Estvold, City Engineer Alan Estvold, Chief of Police Brad Seideman, PWS Frank Wollschlager, and City Auditor Elaine Christianson.
The agenda was reviewed and Surrey Freshmen Class dance was added.
Mayor Fennewald read the consent agenda: Review and approve the 11/5/07 regular meeting and the 11/26/07 special meeting minutes; Approve financial reports and payments of payroll in the amount of $3,239.82 and bills to be paid in the amount of $64,321.35; Approve the Municipal Court, Police and Public Works Reports. Larsen made a motion to approve the consent agenda items. Klein seconded. Roll call vote: Larsen-aye; Nelsen-aye; Johnson-aye; Volk-aye; Klein-aye; Sasse-aye. All aye, motion carried.
Under monthly business, the Surrey Freshmen Class requested use of the City Hall for a dance 12/21/07 and that the rental fee be waived as the dance is a fundraiser. Larsen made such a motion. Volk seconded. Discussion held. Roll call vote: Larsen-aye; Nelsen-aye; Johnson-aye; Volk-aye; Klein-aye; Sasse-aye.
Next item on the agenda was a public hearing for Blaine Klein. Klein had applied to the Surrey Planning and Zoning Commission for a subdivision of the North 140’ of Lot 1, Block 3, Town’s First Addition. Christianson explained why originally a zone change was applied for, the protests against the zone change, the City Attorney’s recommendation to the Planning and Zoning Commission, and the Planning and Zonings Commission’s recommendation to the City Council. Sasse made a motion to approve the subdivision request with a conditional use permit noting the existing building is to be used only as a residential garage. No time limit will be attached to this conditional use permit. Nelsen seconded. Roll call vote: Sasse-aye; Volk-aye; Johnson-aye; Nelsen-aye; Larsen-aye; Klein-abstain. Five ayes, one abstain, motion carried.
Mayor Fennewald acknowledged that Randy Ruby of Circle Sanitation requested time to address the Council regarding the proposed garbage contracts, however, Mayor Fennewald felt that Council had enough time to read and research the proposed contracts and called for an immediate motion. Larsen made a motion to award the garbage contract to Circle Sanitation. Johnson seconded. No discussion, roll call vote: Larsen-aye; Nelsen-aye; Johnson-aye; Volk-aye; Klein-aye; Sasse-aye. All aye, motion carried.
Discussion held regarding current garbage rates. Klein made a motion to accept the second reading of Ordinance 9.0101 Rates and Charges to increase the garbage rate to $12.00 per month effective with the January 2008 billing. Volk seconded. Discussion held. Roll call vote: Klein-aye; Volk-aye; Johnson-aye; Nelsen-aye; Larsen-aye; Sasse-aye. All aye, motion carried.
Christianson explained that all paperwork was in order for the renewal of the liquor license for the Steerhead Saloon. Further, the paperwork was received and in order from Harry Anderson representing the Full Moon Lounge. Discussion was held that the Liquor License Ordinance requires individual applicants to be residents of Ward County. Anderson has acquired an apartment in Ward County. Sasse made a motion to approve the liquor licenses for the Full Moon Lounge and Steerhead Saloon from January 1, 2008 through June 30, 2008. Klein seconded. Roll call vote: Sasse-aye; Klein-aye; Volk-aye; Johnson-aye; Nelsen-aye; Larsen-aye. All aye, motion carried. Further discussion held regarding the Ward County residency requirement. Sasse made a motion to remove the Ward County residency requirement in the liquor license ordinance. Nelsen seconded. Roll call vote: Sasse-aye; Klein-aye; Volk-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried. This will be the first reading for a change in Ordinance 6.0607 – License – Qualifications for.
Discussion was held regarding the change in the Joint Powers Agreement for Election with Ward County and the fees charged for the joint election. Sasse made a motion to approve the Joint Powers Agreement for Election with Ward County. Johnson seconded. More discussion held regarding differing fees for each city within Ward County. Roll call vote: Sasse-aye; Klein-aye; Volk-aye; Johnson-aye; Nelsen-aye; Larsen-aye. All aye, motion carried.
Mike Manstrom from Dougherty and Company presented information regarding the pending bond issue for Special Assessment District 22, 23 and 24. The $320,000 bond will be issued December 17, 2007 at a net interest cost of 4.097%. Volk introduced and moved adoption of Resolution 2007-25-Financing Resolution. Klein seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried. Klein introduced and moved adoption of Resolution 2007-26-Initial Resolution for Refunding. Johnson seconded. Roll call vote: Klein-aye; Volk-aye; Sasse-aye; Johnson-aye; Nelsen-aye; Larsen-aye. Larsen introduced and moved adoption of Resolution 2007-27-Resolution Directing the Assessment. Nelsen seconded. Roll call vote: Larsen-aye; Nelsen-aye; Johnson-aye; Volk-aye; Klein-aye; Sasse-aye. All aye, motion carried.
Discussion held regarding letter received from North Prairie Rural Water District’s attorney. Council does not want to take further action at this time as the State Engineer’s office has offered to conduct a technical analysis of the system to see where the problem lies. Further discussion held about the process of election for North Prairie Rural Water District’s Board of Directors and meetings.
Seideman had no business to discuss. Seideman addressed questions Council had regarding his December schedule.
Wollschlager informed Council of his plans to pick up the Ottertail pickup. No inquiries were made for the part-time public works position. Wollschlager will get a list together of potential people to assist with snow removal.
Under the Engineer’s report, discussion was held regarding the new storage vault added to the Northeast lift station. Further discussion was held about the trimmed impellers on the lift station pumps. Wollschlager will contact Jim Hughes from North Dakota Sewage Pump Company to have him run the numbers.
Under Other Business, Council discussed LaFarge North America’s progress and the scheduled paving of Pleasant Avenue by Ward County in 2008.