November 6, 2006
SURREY CITY COUNCIL
REGULAR MEETING
MONDAY, NOVEMBER 6, 2006
Mayor Steve Fennewald called the meeting to order at 7:00p.m. Present were Council Members Terry Johnson, Blaine Klein, Dana Larsen, Kevin Nelsen, Jarvis Sasse, and Laura Volk. Also present were Alan Estvold and Jason Strand of Ackerman-Estvold, Police Chief Brad Seideman, Temporary Public Works Employee Frank Wollschlager, and City Auditor Elaine Christianson.
The agenda was reviewed. Renewal of Ward County Contract for Boarding of Surrey City Prisoners and First Reading of Zone Change Ordinance for Eastland Park Estates was added to the agenda.
Mayor Steve Fennewald read the consent agenda: Review and approve the 10/02/06 minutes and the 10/23/06 minutes; Approve financial reports and payments of payroll in the amount of $11,649.73 and bills to be paid in the amount of $88,833.68; Approve the Municipal Court, Police and Public Works Reports. Klein moved to approve the consent agenda items. Larsen seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried.
Estvold held discussion with Council regarding the cancellation of the drainage project on District 19 and recommended to final out the district. Larsen made a motion to final out District 19. Klein seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried.
Estvold held discussion with Council regarding District 21 being completed and recommended to final out the district. Volk made a motion to final out District 21. Klein seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried. Discussion held regarding excess money from district. Council advised Christianson to check into different options.
Strand reported on the Jung Water and Sewer Project. Water line is complete. Sewer has been completed up to the first manhole. Discussion held regarding water line testing procedures and City’s acceptance procedures of the water and sewer line. Jung Construction requested the City jet the sewer line as the contractor Jung’s contacted will not be able to get to the line because they are waiting for a part for their jetter. More discussion held. Larsen made a motion for the City to jet the line and charge Jung Construction for man-hours and equipment use. Nelsen seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried.
Lengthy discussion held regarding questions Christianson had received from some residents concerning the status of a Northwest lift station. Christianson will research special assessments issues and grant processes. Klein inquired about any new building in Northwest Surrey. Consensus of the Council is no new building in Northwest Surrey until more information can be gathered.
Discussion was held regarding filling the vacancy of the Public Works Supervisor. The Hiring Committee will consist of Mayor Fennewald, Council President Larsen, and Personnel Commissioner Volk. Klein volunteered to be an alternate on the committee.
Police Commissioner Johnson reported she has had a request from the school for Seideman to be able to purchase a long gun. Discussion held. Seideman will check into grants. Johnson also had a request from the school for Seideman to have time/access to target practice. Seideman indicated this should not be a concern as he does have time/access to target practice.
Discussion held regarding the new police office. Further discussion regarding moving all office area to the North building and having all equipment stored in the South building. Larsen volunteered to be added to the Building Committee. The Building Committee will meet before the next Council meeting to discuss options.
Laura Forbes from the Ward County Sheriff’s Department was available for questions from Council.
Christianson discussed purchasing support for the radio-read handheld and software. Sasse made a motion to purchase support for only the software. Johnson seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried.
Discussion held regarding Council receiving pay for attending training meetings. Larsen made a motion to pay Council $35 per half day and $70 per day for the first day and $35 per day for any day after the first. Nelsen seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-nay; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, except Sasse, motion carried.
Discussion was held on lack of wording regarding financial responsibility of moving of lines in the renewal of the MDU franchise. Christianson spoke with MDU and it is MDU’s policy that the financial responsibility of moving the lines in the City right-of-way is MDUs. Sasse made a motion to require their policy in writing in the renewal of the MDU franchise. Volk seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried.
Christianson updated Council about Circle Sanitation. Circle Sanitation is going to try to come up with some different options to try to work with the City regarding leaf debris.
Discussion was held about the City Hall vandalism and the Juvenile Court procedure. Larsen made a motion to set policy that, including this vandalism, anyone who commits vandalism/criminal mischief to City property will be prosecuted. Klein seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-nay; Johnson-aye. All aye, except Nelsen, motion carried.
Christianson requested Council amend the approved payroll from the October 2, 2006 meeting due to an error. Sasse made a motion to amend the approved payroll from the October 2, 2006 meeting from $11,603.97 to $11,657.80. Johnson seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried.
Christianson inquired about the City’s chain of command. Discussion was held about different styles of chain of command and what style Council preferred. Discussion was held that Council members are not to act individually, but to bring resident’s concerns back to the full Council.
Discussion held regarding the renewal of the Ward County Contract for Boarding of Surrey City Prisoners. Sasse made a motion to renew the Ward County Contract for Boarding of Surrey City Prisoners. Nelsen seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried.
Discussion held regarding Zone Change Request from Larrel Berg. The request has been recommended through the Planning and Zoning Commission and no comments were voiced at the public hearing. Volk made a motion to approve the first reading of Ordinance 15.0134 - changing the zoning on Eastland Park Estates from Agricultural to Rural Residential. Johnson seconded. Roll call vote: Volk-aye; Klein-aye; Sasse-aye; Larsen-aye; Nelsen-aye; Johnson-aye. All aye, motion carried.